Small Business Solutions
Small businesses need reliable, cost-effective copiers that are easy to use and maintain. Our recommended models provide enterprise features at small business prices, with flexible leasing options that preserve your capital.
Key Priorities for Small Business
What matters most when selecting a copier for your organization
Cost-Effectiveness
Affordable monthly payments with predictable costs and low total cost of ownership
Ease of Use
Intuitive interfaces that require minimal training and reduce support calls
Mobile & Cloud
Print from smartphones, tablets, and cloud services like Google Drive and Dropbox
Scalability
Solutions that can grow with your business without requiring frequent upgrades
Basic Security
Essential security features to protect sensitive business documents
Reliability
Dependable performance with minimal downtime and easy maintenance
Focus on What Matters Most
For small business organizations, focus on cost-effectiveness, ease of use, reliability as your primary selection criteria. Everything else can be evaluated based on your specific needs and budget.
Top Recommended Models
Our expert-curated selection of copiers perfect for small business organizations
imageRUNNER 2630i
Perfect balance of speed, features, and affordability for small offices
Best For:
MP 301SPF
Compact design with full MFP features and excellent reliability
Best For:
VersaLink C405
Affordable color printing for marketing materials and presentations
Best For:
LaserJet Pro MFP M428fdw
Cost-effective with excellent mobile printing and cloud integration
Best For:
MFC-L6900DW
High-speed printing at an affordable price point with low operating costs
Best For:
bizhub C287
Professional color quality with intuitive touchscreen and mobile printing
Best For:
Budget Planning Guide
Realistic costs and pricing expectations for small business copiers
Total Cost of Ownership Factors
Don't just look at the device price. Here's what to include in your budget:
Should You Lease or Buy?
Most small businesses lease to preserve capital and include maintenance. Buying may make sense if you have strong cash flow and plan to keep the device 5+ years.
Use Our Lease vs Buy Calculator- Lower monthly payments
- Includes maintenance
- Easier upgrades
- Tax benefits
- Lower total cost long-term
- Asset ownership
- No contract commitments
- Depreciation benefits
Feature Priorities
What features to focus on (and what to skip) for small business organizations
Must Have
Essential features
Nice to Have
Valuable additions
Skip These
Usually not worth it
Pro Tip
Focus your budget on the "Must Have" features. The "Nice to Have" features can often be added later as upgrades or through software updates. Avoid paying for features in the "Skip These" category unless you have a specific, documented need.
Common Challenges & Solutions
Issues small businesses face and how to solve them
Challenges
- •Limited IT resources and technical expertise
- •Tight budgets with unpredictable cash flow
- •Need for multiple functions in one device (print, scan, copy, fax)
- •Remote work and mobile printing requirements
- •Concerns about being oversold on unnecessary features
- •Difficulty comparing options and negotiating with dealers
Solutions
- ✓Lease instead of buying to preserve capital and include maintenance
- ✓Choose all-in-one MFPs to consolidate multiple devices
- ✓Look for models with mobile printing and cloud integration
- ✓Select dealers who offer flat-rate service contracts
- ✓Start with mid-range models that offer room to grow
- ✓Use CopierGuide to compare quotes from multiple dealers
Avoid These Common Mistakes
Success Stories
Real results from small business organizations like yours
Challenge
8-person law firm needed reliable scanning and copying for case files without breaking the budget
Solution
Leased Canon imageRUNNER 2630i with scan-to-email and document management integration
Result
Reduced document processing time by 60% and saved $400/month vs. outsourcing
Challenge
Growing agency needed color printing for property listings and marketing materials
Solution
Selected Xerox VersaLink C405 with mobile printing for agents in the field
Result
Increased marketing quality and agent productivity, won 15% more listings
Challenge
12-person accounting firm drowning in paper during tax season with unreliable printer
Solution
Upgraded to Brother MFC-L6900DW with high-capacity toner and duplex scanning
Result
Zero downtime during tax season, reduced paper costs by 40% with duplex printing
Ready to Find Your Perfect Copier?
Get personalized quotes from authorized dealers and find the best copier for your small business.