Scan to Email
Feature that allows documents to be scanned and sent directly to email addresses from the copier.
Detailed Explanation
Scan to Email is one of the most-used copier features, enabling paperless document sharing. Users scan documents at the copier and send them directly to email recipients without using a computer. Setup requires: (1) SMTP server configuration (often company email server), (2) Authentication credentials, (3) Address book or LDAP integration. Advanced features include: OCR (text recognition), searchable PDFs, file compression, multiple file formats (PDF, JPEG, TIFF), and email subject/body customization. Security considerations: Ensure encrypted SMTP (TLS) and restrict access to prevent unauthorized use. Popular alternative to physical document distribution, reducing costs and improving workflow speed.
Examples
- Scan invoice → Email to accounting
- Scan contract → Email to legal team
- Address book: Select recipient by name
- Security: Require authentication code
Quick Info
Category
Features
See Also