Enterprise Network Solutions • Updated 2025

Best Network Copiers for Business 2025

Expert-tested networked multifunction printers with advanced protocols, fleet management, and enterprise-grade security. Perfect IT integration for businesses of all sizes.

Network Features Covered:

Gigabit Ethernet

Print Servers

SNMP Monitoring

LDAP/AD Integration

Remote Management

IPsec/TLS Security

Fleet Management

User Authentication

🏆 BEST NETWORK COPIER 2025

Ricoh IM C6000

4.8/5.0(Enterprise IT Reviews)

The ultimate networked MFP with Smart Operation Panel, advanced SNMP v3 support, seamless LDAP integration, and Ricoh Always Current Technology for automatic updates. Perfect enterprise network integration with support for 100+ simultaneous users.

Advanced Network Protocols: TCP/IP, SNMP v1/v2c/v3, LDAP, IPP, IPsec, 802.1X

Fleet Management Ready: Ricoh Smart Integration, remote diagnostics, automated reporting

Enterprise Security: TPM 2.0, encrypted HDD, user authentication, secure protocols

Gigabit Performance: 1000BASE-T, dual Ethernet ports option, minimal network latency

Key Specifications

Speed

60/60 PPM

Network

Gigabit Ethernet

Protocols

SNMP, LDAP, IPsec

Users

100+ users

Pricing

$8,200

or $185/month lease

Best For: Enterprise networks, IT-managed fleets, multi-location businesses, organizations requiring advanced security, companies with 50+ users, remote management needs.

BEST FOR IT INTEGRATION

Canon imageRUNNER ADVANCE C5560i

Seamless Active Directory integration, uniFLOW print management, MEAP platform for custom apps. Enterprise-grade networking with McAfee Embedded Control security. Perfect for Windows environments.

60/60 PPM Color • Gigabit • LDAP/AD

$8,500 or $175/mo

4.7/5.0 • Best for: Windows domains, uniFLOW users, MEAP integrations

BEST REMOTE MANAGEMENT

Xerox AltaLink C8170

Xerox ConnectKey technology with cloud-based fleet management, mobile device management, and comprehensive remote diagnostics. Best-in-class analytics and reporting for distributed fleets.

90 PPM Color • ConnectKey • Fleet Mgmt

$18,500 or $385/mo

4.8/5.0 • Best for: Multi-location fleets, remote IT, cloud management

MOST SECURE NETWORK

HP LaserJet Enterprise MFP M631

HP Sure Start BIOS protection, whitelisting, runtime intrusion detection. Industry-leading security with automatic threat detection and self-healing firmware. Ideal for regulated industries.

61 PPM B&W • HP Sure Start • Secure Boot

$5,800 or $130/mo

4.6/5.0 • Best for: Healthcare, finance, government, security-critical

BEST VALUE NETWORK MFP

Konica Minolta bizhub C650i

Complete network features at competitive pricing. Excellent SNMP support, PageScope fleet management, standard Gigabit Ethernet. Great balance of functionality and value for growing networks.

65/65 PPM Color • PageScope • SNMP

$9,200 or $195/mo

4.5/5.0 • Best for: Budget-conscious IT, growing networks, multi-device fleets

Essential Network Features Explained

Gigabit Ethernet

1000BASE-T Gigabit Ethernet provides 10x faster network speeds than 100BASE-T. Essential for high-resolution color scanning, large print jobs, and multiple simultaneous users. Reduces network latency and bottlenecks in busy environments.

SNMP Monitoring

Simple Network Management Protocol allows IT to monitor device status, toner levels, error codes, and usage statistics remotely. SNMPv3 adds encryption and authentication for secure monitoring. Essential for proactive maintenance and fleet management.

LDAP/Active Directory Integration

LDAP integration enables Single Sign-On (SSO), allowing users to authenticate with network credentials. Access personal address books, enforce departmental permissions, and track usage by user. Simplifies user management and enhances security.

IPsec/TLS Encryption

IPsec encrypts all network traffic between copier and computers, preventing eavesdropping on sensitive documents. TLS/SSL encrypts web-based admin access and email transmission. Critical for healthcare (HIPAA), finance, legal, and government compliance.

Frequently Asked Questions

What makes a copier good for network use?

Network-ready copiers feature Gigabit Ethernet, advanced protocols (TCP/IP, SNMP, LDAP), print server compatibility, user authentication, remote management capabilities, and fleet monitoring. They integrate seamlessly with existing IT infrastructure and support multiple simultaneous users.

Should I use a print server or direct IP printing?

Print servers centralize management, enable pull printing, enforce policies, and simplify driver deployment across multiple devices. Direct IP printing is simpler for small offices with few users but lacks advanced features like job accounting, secure release, and centralized monitoring. Print servers are recommended for 20+ users or multiple copiers.

What is SNMP and why do I need it?

SNMP (Simple Network Management Protocol) allows IT to remotely monitor copier status, toner levels, paper jams, and errors without visiting the device. It enables proactive maintenance, automated supply ordering, and fleet-wide reporting. Essential for managing multiple copiers efficiently across locations.

How do I integrate copiers with Active Directory/LDAP?

LDAP integration allows users to log in with their network credentials, access personal address books, enforce departmental permissions, and track usage by user. Setup requires configuring LDAP server address, port, bind credentials, and search base in the copier admin panel. Most enterprise copiers support Active Directory, LDAP, and Azure AD integration.

Can network copiers be managed remotely?

Yes, modern networked copiers support remote management through web interfaces, manufacturer management software, or third-party fleet management tools. Administrators can update firmware, change settings, monitor status, pull reports, and troubleshoot issues without physical access. Some support VPN access for remote locations.

What network security features should I look for?

Essential security features: IPsec/TLS encryption, user authentication, encrypted HDD, secure print release, HTTPS admin panel, SNMPv3, port blocking, and audit logs. Enterprise models add: TPM chip, whitelisting, Active Directory integration, certificate authentication, and network access control (802.1X).

How many users can a network copier support?

It depends on usage patterns and copier specifications. Entry models (25-30 PPM) support 10-20 users, mid-range (45-60 PPM) handle 20-50 users, and high-volume models (70+ PPM) serve 50-100+ users. Consider peak usage times, monthly volume, and whether users print throughout the day or in bursts.

What is the difference between TCP/IP and IPP?

TCP/IP is the network protocol suite enabling basic connectivity. IPP (Internet Printing Protocol) is a higher-level protocol providing standardized printer communication with features like job status, printer attributes, and encrypted authentication. IPP is more secure and feature-rich than basic TCP/IP printing, supporting encrypted connections (IPPS) and better cross-platform compatibility.

Do I need a dedicated VLAN for copiers?

A dedicated VLAN for copiers improves security by isolating print traffic, prevents broadcast storms, enables specific QoS policies, and simplifies firewall rules. Recommended for organizations with 5+ copiers or strict security requirements. Not necessary for small offices with 1-2 copiers and basic network setups.

Can I monitor copier usage by department or user?

Yes, most network copiers support department codes, user authentication, or card readers to track usage. Combined with print management software or built-in accounting features, you can generate reports by user, department, project, or cost center. Data includes pages printed, color vs B&W, scan activity, and cost allocation for chargebacks.

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