How to Calculate the True Cost of Your Office Copier

# How to Calculate the True Cost of Your Office Copier

The purchase price is just the beginning. Here's how to calculate the real cost.

## Components of Total Cost of Ownership

### 1. Initial Investment
- Purchase price or lease payments
- Installation and setup costs
- Initial supplies and accessories

### 2. Operating Costs
- Toner/ink expenses (calculate per page)
- Paper costs
- Energy consumption

### 3. Maintenance Expenses
- Service contract fees
- Replacement parts
- Downtime costs

### 4. Hidden Costs
- Employee training time
- IT integration
- Space and infrastructure

## TCO Calculation Formula
Monthly TCO = (Purchase Price / Months of Use) + Monthly Supplies + Monthly Service + Energy Costs

## Cost-Saving Tips
- Negotiate service contracts
- Buy supplies in bulk
- Implement print management policies
- Consider remanufactured supplies